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For All Participants (Board, Volunteers, Artists)

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Code of Conduct

We commit to a respectful, inclusive, and safe environment. All are expected to:

- Treat everyone with dignity and respect
- Celebrate diversity and avoid discriminatory behavior
- Refrain from harassment, bullying, or intimidation
- Collaborate with kindness and professionalism
- Respect others’ boundaries and space

To report misconduct: info@theartistcube.com

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Safe Spaces & Anti-Harassment

We have zero tolerance for:

- Harassment (sexual, verbal, physical)
- Discrimination based on race, religion, gender, ability, or background
- Retaliation for reporting issues

All reports are treated seriously and confidentially.

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Accessibility & Inclusion

We aim to:

- Use accessible venues
- Provide large-print materials and translations when possible
- Respect dietary and cultural needs

Let us know how we can support your participation.

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Privacy & Media Consent

We:

- Only collect data needed for communication and programming
- Don’t sell or share personal data
- Ask for consent before photography or recording
- Respect opt-out requests

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Board Members

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Responsibilities:

Board members agree to:

- Attend board meetings and the AGM
- Prepare in advance and participate actively
- Help with strategy, fundraising, and partnerships
- Declare any conflicts of interest

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Voting & Decisions

- All members have equal voting rights
- Most decisions are by majority; major changes may need consensus
- Day-to-day: handled by coordinators/executives
- Strategic/financial: voted on at board meetings
- Emergencies: Chair or Executive Director may act, with board informed afterward

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Financial Transparency

- Quarterly review of budgets and reports
- Spending over $100 requires board approval and two signatures
- Reimbursements need pre-approval and receipts

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Conflict of Interest

- Disclose any relevant personal/professional interests
- Abstain from related decisions
- Ensure transparency in all dealings

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Volunteers

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Expectations

Volunteers are essential and expected to:

- Commit only to what’s manageable
- Arrive on time; give notice if late or withdrawing (2-week notice)
- Treat artists, guests, and staff respectfully
- Follow health and safety guidelines
- Wear identifiers (e.g., name tags or T-shirts) at events

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Artists

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Participation Agreement

Artists involved in events must:

- Sign a participation agreement before exhibiting or teaching
- Retain full ownership of their work (unless otherwise agreed)
- Allow use of artwork images for promotion (with consent)
- Provide timely notice of cancellations or changes

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Contact

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- General Inquiries: info@theartistcube.com
- Board Chair: Nargis Naqvi – nargis.naqvi@theartistcube.com
- Volunteer Coordinator: Zunaira Mufti – zunaira.mufti@theartistcube.com

Reviewed annually and updated as needed.