POLICY &
PROCEDURES.

​

 

Welcome Letter

Dear Artists, Volunteers, and Board Members,

Welcome to The Artist Cube! As a nonprofit dedicated to uplifting Muslim artists and building bridges through creative expression, your involvement helps bring our mission to life. This handbook outlines our shared values, responsibilities, and expectations. Please read it carefully and refer to it as needed.

Thank you for your commitment to respectful collaboration, inclusion, and community impact.

Warmly,
The Artist Cube Team

 

1. Code of Conduct

We strive to maintain a welcoming, safe, and respectful environment at all times.

All participants agree to:

• Treat everyone with dignity and respect

• Celebrate diversity and avoid discriminatory language or behavior

• Refrain from harassment, bullying, or intimidation

• Work together with kindness and professionalism

• Respect boundaries and space of others

If you experience or witness misconduct, report it confidentially to: info@theartistcube.com

 

2. Board Roles & Responsibilities

Each board member agrees to:

• Attend all scheduled board meetings and the Annual General Meeting (AGM)

• Prepare in advance, read materials, and participate actively

• Contribute to strategic planning and oversight

• Help fundraise and build community partnerships

• Declare any conflicts of interest

Voting & Decisions:

• All board members have equal voting rights

• Most decisions are made by majority vote; larger changes require consensus or a supermajority

 

3. Volunteer Guidelines

Volunteers are vital to our success. We ask all volunteers to:

• Commit only to what you can realistically do

• Arrive on time and communicate if late or absent (minimum 2-week written notice if withdrawing)

• Treat artists, guests, and team members respectfully

• Follow health and safety protocols

• Wear provided identifiers (e.g., name tags, shirts) at events

 

4. Artist Agreements (Board & Volunteer Summary)

Artists participating in our events will:

• Sign a standard artist agreement before exhibiting or teaching

• Retain ownership of their artwork unless agreed otherwise

• Allow The Artist Cube to use images of their work for promotional purposes (with consent)

• Give timely notice of any cancellations or changes

 

5. Conflict of Interest Policy

Board members and staff must:

• Disclose any personal, professional, or financial interests that could influence decisions

• Refrain from voting or influencing decisions related to those interests

• Maintain transparency in all dealings on behalf of the organization

 

6. Decision-Making Process

Day-to-Day Decisions: Made by project coordinators or executive leadership.

Strategic or Financial Decisions: Made by vote during board meetings.

Emergency Situations: The Chair or Executive Director may act on behalf of the board with post-action notification.

 

7. Safe Spaces & Anti-Harassment Policy

The Artist Cube is a zero-tolerance space for:

• Harassment (sexual, verbal, physical)

• Discrimination based on race, religion, gender, ability, or background

• Retaliation against individuals who report misconduct

Reports are treated with seriousness, confidentiality, and action.

 

8. Accessibility & Inclusion

We commit to making our programs accessible and inclusive by:

• Securing accessible venues whenever possible

• Offering printed materials in large text if requested

• Providing interpretation or translation when possible

• Respecting dietary restrictions and cultural sensitivities

Let us know in advance how we can support your participation.

 

9. Privacy & Media Consent

We collect only the information necessary to communicate and provide services. We:

• Do not sell or share personal data

• Ask for consent before photographing or recording individuals at events

• Respect any requests to opt out of images or promotional use

 

10. Financial Transparency (Board Summary)

• Budgets and financial reports are reviewed at least quarterly

• Major spending ($100 and above) requires board approval and two signatures

• Expense reimbursement requires receipts and pre-approval when possible

 

Contact Information

For questions, concerns, or suggestions, contact:

• General Inquiries: info@theartistcube.com

• Board Chair: Nargis Naqvi (nargis.naqvi@theartistcube.com)

• Volunteer Coordinator: Zunaira Mufti (zunaira.mufti@theartistcube.com)

Thank you for helping us build a stronger, more vibrant artistic community.

 

This document is reviewed annually and updated as needed.